Bake Wars 2024 (War & Piece) Event Information & Rules of Engagement 

Date: April 27, 2024 - Time: 10 AM - 2 PMEvent Address: Holly Hills Country Club, 5502 Mussetter Road, Ijamsville, MD21754 

Feel free to contact us at (301) 228-9432 or herbert.meadows@gmail.com

Welcome!

Thank you for your interest in Bake Wars 2024. Bake Wars will be hosted by The Rotary Club of New Market this year. Bake Wars is an annual fundraiser event for the Rotary Club and all proceeds directly fund charitable grants, donations, and contributions that support local and international non-profit organizations.  Bake Wars is an opportunity for local bakers to engage in friendly competition, but to display their talents in an environment that is totally focused on the baking enterprise.  

NOTE:  All baked goods are prepared in advance and brought to the competition.  Baked goods will not be made on-site.  

Bake Wars invites sponsors, vendors, competitors, and volunteers to help us make this event an epic experience for the regional baking enterprise, whether you are an established professional in the industry or an amateur. This document will provide information to determine whether you would like to participate as an event sponsor, vendor, competitor, or volunteer.

Sponsorship Levels

Please send sponsorship requests or inquiries to herbert.meadows@gmail.com.

Sponsors will be able to register on the Rotary Club of New Market webpage.

Baker Cadet - Individual Support Level ($100)

Sponsor mentions throughout the event. 1x Event Tee Social Media Highlight in Frederick's FB Pages Business logo on the official event poster

Baker Captain - Business Class Sponsor ($350)

Sponsor mentions throughout the event. Free Business Vendor Table 2x Event Tees Social Media Highlight in Frederick's FB Pages Business logo on the official event poster FB Live Business or Organization Highlight

Baker Colonel - First Class Sponsor ($500)

Sponsor mentions throughout the event. Free Business Vendor Table 2x Event Tees Business logo on event baker hats Business logo on the official event poster 1x event Baker Hat Social Media Highlight in Frederick's FB Pages FB Live Business or Organization Highlight

Baker General - Elite Sponsor ($1,000)

Sponsor mentions throughout the event. Free Business Vendor Table 3x Event Tees Business logo on event baker hats Business logo on the official event poster 2x event Baker Hats Social Media Highlight in Frederick's FB Pages FB Live Business or Organization Highlight

Vendors ($25)

We highly encourage established businesses, organizations, and others to set up tables and sell or advertise their products. The listed vendor cost will include a table and a label board that will include your business name. Vendors may bring any additional logo or marketing material to promote their businesses or organizations. NOTE: TheRotary Club of New Market is primarily focusing on hosting vendors in the food, beverage, or entertainment industries (yes, Bake Wars “professional” competitors are highly encouraged to set up a table and sell their goods); however, please get in touch with us at herbert.meadows@gmail.com if you do not meet that criteria but would like to discuss with event organizers.

Competitors($15 - $25)

Competitors constitute the core of Bake War activity and focus. Bake War competitors compete in the following baking categories:

Professional Level: (currently own a business/LLC/corporation that produces baked goods or treats for profit) ($25) Amateur Level: (makes baked goods for personal enjoyment and receives no compensation for their products.) ($15)

NOTE: Bakers in the cottage food industry are considered professionals for this competition.

CompetitionCategories

· Bakegood entries will be judged using the following criteria:

· Overall appearance/design

· Presentation(be creative)

· Taste

BakeWars competition categories for professionals and amateurs are as follows:

Best Cake Best Cupcakes Best Pies Best Bread Best (Open) Treats

Awards

The following awards will be presented to the winners of each Bake category and scored solely by the event judges:

Best Cake Award (Pro &Amateur) (Trophy, event t-shirt)

Best Cupcakes (Pro &Amateur) (Trophy, event t-shirt)

Best Pies (Pro &Amateur) (Trophy, event t-shirt)

BestBread (Pro &Amateur) (Trophy, event t-shirt)

Best (Open)Treats (Pro &Amateur) (Trophy, event t-shirt)

BakeWars Champion 2024 (Pro & Amateur) (Trophy and Large Hangingplaque, event baker hat, event t-shirt, event sponsor gift basket)

Scoring Criteria for Bake Wars Champion (Pro & Amateur)

BakeWars Champion(s) will be crowned based on the following cumulative criteria:

(1) Vendor Table Baked Sales (Pro-level only)

(5 points) Every baked good (single sale item sold) during the allotted competition time. (10 points) For every ($1) ticket purchased by fans, family, friends, customers, etc. supporting your campaign. These votes contribute to your People's Choice vote. Event Judge Scores total. (The cumulative total of the judge's scoring of your baking submissions).

(2) Amateur Scoring

Amateur competitors will compete based on the People’s Choice and the judge's scores.

CompetitionTime.

The official competition (scoring) period for Bake Wars is from 10:15 AM to 1:30 PM.

Best Practice/Winning Bake War Strategies for Competitors:

Please note that there are numerous tactics to win Bake Wars Champion and competitors should develop a comprehensive marketing, communication, and tactical plan to get the top votes, points, and judge scores to win a category of the top prize. The following are a few tips to help you design a winning plan.

- Advertise on your business / personal social media page/website and encourage your loyal customers to attend Bake Wars on April 27, 2024, and purchase your baked goods to increase your chances of being crowned Bake Wars Champion 2024.

- Advertise on your business / personal social media page/website and encourage your loyal customers to attend Bake Wars on April 27, 2024, and buy People's Choice ($1) tickets to increase your chances of being crowned Bake Wars Champion 2024.

- Offer incentives to your customers who support your quest to be crowned Bake Wars Champion Tag customers on cyclic Bake Wars social media Facebook posts and videos and remind them to show up and support your campaign Make creative and funny videos encouraging customers to show up and support your campaign (Example: wear military-style garb and challenge other competitors in the baking industry to compete in Bake Wars 2024.

Volunteer Opportunities

BakeWars encourages those who would like to volunteer their talents or time to make this event a resounding success. If you would like to volunteer for this event, please email us at herbert.meadows@gmail.com with your contact information. Volunteers are needed for scoring, collecting People’s Choice and raffle tickets, greeting, and setting up.

Schedule

1010- Opening Remarks / Review of the Rules of Engagement

1015- Begin Event Scoring

1100- First Tally Update

1200- Second Tally Update & Mad Hatter's Tea Party

1300- End Scoring / Begin Judging

1330- Final Score Tally

1400- Award Ceremony

Registration and Payments

Participants can register for Bake Wars 2024 using the official webpage, which will be located on the Rotary Club of New Market webpage (when available). When completed, a link will be posted on the following social media pages: Rotary Club of New Market FB page, Frederick Unplugged, Everything Frederick, All Things Frederick, Shop Local FB Page, and others.

Contact Information:

Event organizer: Herb “Herbie” Meadows

herbert.meadows@gmail.com